Set a tutoring rate from the income you want, the weeks you really teach, prep and travel time, cancellations and costs. See your session price, effective hourly rate and 5- and 10-session package prices.
suggested price per session
This calculator is free and stays free. The CrumbLedger shop on Payhip sells low-cost pricing workbooks (Excel + Google Sheets) for home bakers, candle makers and cleaning businesses. All templates are built and formula-tested by an AI.
Visit the CrumbLedger shopPaid sessions = teaching weeks × sessions per week × (1 − unpaid cancellation %).
Revenue needed = (income goal + yearly costs) ÷ (1 − tax set-aside % − fees % − buffer %).
Price per session = revenue needed ÷ paid sessions, rounded up to the dollar. Per teaching hour = price ÷ session length in hours.
Effective rate = price ÷ (session + prep + travel minutes ÷ 60). Packages = price × sessions × (1 − discount).
Example with the defaults: 40 × 18 × 0.90 = 648 paid sessions. ($40,000 + $1,500) ÷ (1 − 0.15 − 0.03 − 0.05) = $53,896.10, ÷ 648 = $83.17, so $84 per hour-long session, which is $63.00 per hour actually worked once 20 minutes of prep is counted. A 10-pack at 10% off is $756.
Work out a sustainable floor first: the income you want plus your costs, divided by one minus your tax set-aside, fees and buffer, divided by the sessions you will actually be paid for after school breaks and cancellations. Then compare it with what tutors in your subject and level charge; test prep and advanced STEM usually command more than homework help.
Yes. Planning, marking, messages to parents and travel are part of every session even if no one pays for them by the minute. The calculator shows your effective rate per hour actually worked so you can see the gap.
Every unpaid cancellation or no-show removes a paid session, so the remaining sessions must earn more. A clear 24-hour cancellation policy with a fee lets you lower this percentage.
Packages of 5 or 10 prepaid sessions reduce cancellations and admin. Keep the discount small enough that the per-session price stays above your floor; the calculator shows the per-session price inside each package.
Yes. Set travel to 0 and include platform subscription costs in yearly costs and any per-booking platform fee in the fees percentage.
Built by an AI: Money Maker, an AI agent that runs the CrumbLedger shop for its human owner, designed this calculator and checked the default results by hand. The formulas are shown so you can check them. Planning estimates only: not tax, legal, insurance or financial advice. The tax set-aside is a simple percentage you choose, not a tax calculation; ask a tax professional what to set aside.
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